PREGNANCY
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Happiest Baby Staff
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You have set up the nursery, prepped your birth plan and packed your go-bag, but there is one more thing that working mamas-to-be need to think about before the big day: crafting the perfect maternity leave out-of-office message. A thought-out auto-reply message that informs co-workers and clients about your status helps you put work on hold so you can focus on bonding with your precious newborn.
The people emailing you at work during your maternity leave want to know four things:
Pretty simple, right? Let us break it down:
It is perfectly acceptable to explain that you are on maternity leave. 'Maternity leave' tells your work universe that you are fine, that there is no mystery around your absence, and that you intend to return.
If you wish to retain some privacy around your personal life, you could consider saying that you are 'on medical leave,' 'on extended leave' or simply 'out of the office,' but keep in mind that these options may raise more questions than they answer. Do whatever makes you more comfortable.
If you are not working up until the moment your water breaks and you know the date your maternity leave will begin, consider posting your out-of-office message a week or two in advance. That way your impending absence will not come as a surprise to your work contacts. You could write, 'I am going on maternity leave beginning [date].'
People will want to know when you are planning to return to work, but that does not mean you necessarily know the answer right now! If you have a specific date of return in mind, offer it. If you do not know exactly, it is okay to estimate. Use language like 'I expect to be back in July' or 'I will be returning to work in the fall.' Another option is to omit the date and just say, 'I am out on maternity leave.'
This one is important! Provide one or more contacts who can handle inquiries while you are on leave. Offer names, roles and phone/email information. For example, 'For immediate assistance, contact my colleague [name] at [phone/email].'
Depending on your job, it may be necessary to provide numerous contacts:
'To submit a proposal, contact [name/info]. For information about the conference, contact [name/info]. For all other matters, you can speak to [name/info].'
This is completely up to you. If you do npt want to hear from work for three months, there is a polite way to say that. If you want to stay in the loop, you can set different boundaries. Here are some examples:
Below you will find several maternity leave out-of-office email examples. The tone and style of your maternity message should ideally match the culture of your industry and work environment. If you work in a conservative, corporate business, keep your message straightforward and professional:
'I am out on maternity leave until May 1. For immediate assistance, please contact regional manager [name] at [email/phone]. I will not be checking email but look forward to connecting upon my return.'
If you work in a less formal environment or have a warm and friendly relationship with your business contacts, consider using some humour and personality:
'I am out on maternity leave until I can get this baby sleeping through the night (around June 10, we hope!). Until then, please hit up my fantastic colleague [name] at [email/phone]. I will not be checking email, but if you miss me, my Instagram [link] will be full of cute baby pictures.'
Example 1: Thank you for your email. I am currently on maternity leave until October. I will be checking email sporadically. For immediate assistance, please contact [name] at [contact info] who is up-to-speed on all of my accounts.
Example 2: Hello. I am on maternity leave and plan to return on [date]. Though I am checking email, urgent matters should be directed to HR manager [name] at [contact info].
Example 1: I am on maternity leave until [date]. The good news for you is that I will soon be a working mother, and everyone knows we kick butt. In the meantime, please contact [name] at [contact info]. (And feel free to include a link about just how amazing and productive working mums are.)
Example 2: Greetings! I am on maternity leave. As much as I am enjoying changing nappies and staying up all night, I look forward to getting back to work on or around [date]. Until then, you can contact [name/info] for all urgent matters.
Example 1: I had a baby! I will be home on maternity leave until January 15 or until I get to take a shower, whichever comes first. Please email me only with parenting advice or funny cat videos. All other matters can be directed to [name] at [contact info]. Wish me luck!
Example 2:
I am out of the office on:
[ ] A tropical vacation
[ ] The Bachelor
[x] Maternity leave
I will be back
[ ] Tomorrow
[ ] Next year
[x] As soon this little guy starts taking a bottle, hopefully by November
Your emails will be returned
[ ] While I’m breastfeeding
[ ] When the baby starts college
[ x] About once a week, please be patient with me!
Once you have drafted the perfect maternity leave out-of-office message, you can turn your thoughts to your actual maternity leave, and start thinking about how to make the most of that special baby-bonding time. And if you are worried about catching enough Zzz's on leave, consider SNOO—a responsive baby cot that aids sleep for babies...and their tired mamas! Learn more about SNOO here.
Disclaimer: The information on our site is NOT medical advice for any specific person or condition. It is only meant as general information. If you have any medical questions and concerns about your child or yourself, please contact your health provider. Breastmilk is the best source of nutrition for babies. It is important that, in preparation for and during breastfeeding, mothers eat a healthy, balanced diet. Combined breast- and bottle-feeding in the first weeks of life may reduce the supply of a mother's breastmilk and reversing the decision not to breastfeed is difficult. If you do decide to use infant formula, you should follow instructions carefully.
